Operations software for small businesses
Every jobhas a place.So doesevery gap.
Vantrel puts work orders, shifts, checklists, stock and equipment on one board your team reads at a glance — so what’s done is obvious, and what’s missing is impossible to miss.
- Runs in
- any browser
- Works on
- phone or desk
- Your data
- export any time
Riverside Supply
Today’s board
3/9 in place
Interface preview · demo data
Tap a slot to put it in place
Where the day lives now
Ask five people what’s left to do today. Get five answers.
- 01The group chat.
- 02The whiteboard by the back door.
- 03The spreadsheet one person can edit.
- 04The binder nobody signs.
- 05Whoever was on last night.
One board.
Everyone reads the same thing — the owner, the manager on shift and the person who just walked in.
One board · six modules
The board changes with the work.
- 01
Work orders
Turn a request into a job someone owns.
Log a repair, an install or a customer request in seconds. Assign it, give it a due time, attach photos and notes, and follow it from open to done without chasing anyone.
Work orders in detailWork orders
Location · Main St
Open
WO-1042
HVAC filter, unit 3
Dana R.
WO-1039
Leaking tap, staff room
In progress
WO-1040
Shelf bracket, aisle 4
Done
WO-1036
Replace dock light
WO-1035
Reset alarm keypad
- 02
Schedules & shifts
Know who is on, and where the hole is.
Build the week in a grid, copy last week when nothing changes, and see uncovered shifts before they become a scramble. Team members see their own hours on their phone.
Schedules & shifts in detailWeek schedule
Nov 16 – 21 · demo
MonTueWedThuFriSatMaya8–48–48–48–4Luis12–812–812–89–5Dana7–37–37–39–5Ade4–104–104–10Open4–9Sat 4–9 PM · uncovered
- 03
Checklists & routines
Opening, closing, inspections — done the same way every time.
Write the routine once and schedule it. Each item is ticked with a name and a time, can require a photo or a reading, and anything missed shows up on the board instead of in a complaint.
Checklists & routines in detailClosing routine · Front
Due 9:30 PM
- Lights and signage off—
- Cooler temp recorded—
- Floors swept and mopped—
- Back door locked—
- Counter wiped and stocked—
- 04
Stock & supplies
Count what you have. See what is running low.
Keep a list of the supplies you rely on, set a minimum for each, and run quick counts from a phone. Items below their minimum land on a reorder list your buyer can work from.
Stock & supplies in detailStock · Back room
Count · today
- Nitrile gloves (M)12 · min 6
- Paper towel rolls18 · min 10
- HVAC filters 20×255 · min 4
- Degreaser, 1 gal7 · min 3
Reorder listempty - 05
Equipment & maintenance
Every van, oven and unit has a record.
Register your equipment and vehicles, set service intervals, and keep the maintenance history in one place. When something breaks, the work order is linked to the asset it belongs to.
Equipment & maintenance in detailWalk-in cooler · WIC-01
Asset record
Service every 90 days
Last service Aug 28 · contractor
Aug 28Next · Nov 26Due in 14 days
- Aug 28Quarterly service, coils cleaned
- Jun 02Gasket replaced
- May 30Temperature alarm, reset
- 06
Activity reports
See how the week actually went.
Completion by day and by team, overdue jobs, missed checklist items and stock alerts, on one page. Export the underlying records to a spreadsheet whenever you need them.
Activity reports in detailWeekly activity
Week 46
37
Jobs closed
5
Overdue
6
Missed items
MTWTFSSChecklist completion by day, all locations
Interface previews · demo data
Who runs on it
Businesses with real work to put away at the end of the day.
- 01Field service crewsHVAC, plumbing, electrical, cleaning and repair teams that work at customer sites.
- 02Stores & retailIndependent shops and small chains with opening hours, deliveries and a stockroom.
- 03Kitchens & food prepCafés, bakeries, caterers and commissary kitchens where routines are not optional.
- 04Property & facilitiesBuilding managers, maintenance teams and property operators looking after several sites.
- 05Small warehousesDistribution, fulfilment and storage operations run by a small team.
- 06Studios & workshopsFabrication shops, print studios, repair benches and makers with machines to look after.
Up and running
in three moves.
No installation, no hardware. A browser, your team and the routines you already have.
- 1
We set up your workspace
A walkthrough of how your team runs today, then a workspace with your locations, roles and people.
- 2
You lay out the board
Start with what you already do every day: the opening routine, this week’s shifts, the jobs already open.
- 3
The team runs the day
Everyone works from the same board on a phone, a tablet or the screen in the back room. Gaps show up on their own.
Your data
What we promise, and only that.
No badges we haven’t earned. The details are in our Privacy Policy and Data Processing Agreement.
Your records stay yours.
We host and process them only to run the service for you. That is written into our Data Processing Agreement.
Export whenever you like.
Jobs, checklists, stock and equipment records download as CSV files that open in any spreadsheet.
Access by role, not by shared passwords.
Owners, managers and team members each see what their role allows, location by location.
Encrypted on the way.
Every connection to Vantrel uses HTTPS. Data is hosted with a professional cloud hosting provider.
Support
A person reads every message.
contact@vantrelqh.com +1 970 293 1355Put one of these in the subject line
- SupportSomething isn’t working, or you need a hand with a setting.
- WalkthroughYou’d like to see Vantrel with your own routines in it.
- AccountPlan, locations, renewal or ending a subscription.
- PrivacyAccess, correction or deletion of personal information.
Setting something up yourself? The Support center walks through every first step.
Fair questions.
All 14 answersWhat kind of business is Vantrel for?
Small and growing businesses with physical work to organize: field crews, shops, kitchens, facilities, small warehouses and workshops. If your day runs on jobs, shifts, routines and supplies, it fits.
Do we need to install anything?
No. Vantrel runs in a web browser on computers, tablets and phones. Team members open a link and sign in.
Can team members only see their own work?
Yes. Roles decide who can see and edit what. A technician can see their jobs and checklists; a manager sees the whole board for their location.
Who owns the information we put in?
You do. We host and process it only to provide the service to you, as set out in our Data Processing Agreement, and you can export it at any time.
How are plans set?
Plans depend on the number of locations and people using Vantrel. We confirm the plan and its terms in writing after the walkthrough, before anything starts.